Here's an explanation of how Request for Change forms are processed.
- The Board meets monthly (except in May and December).
- The property manager gathers all Requests for Change as they are received, and then adds them to the agenda for the next scheduled meeting.
- The Board may elect at its discretion to review and vote on a Request for Change between meetings. The Board discourages this approach: by Ohio law, all email votes require unanimous Board approval; a motion to approve a Request for Change at a regular Board meeting can pass with a simple majority.
- Please submit all Requests for Change to the management company at least one month before the project is to begin (two months is better); if an expedited vote is needed for special circumstances, please specify the reasons—in detail—to the property manager when making your request. Do so in writing; email is the fastest and easiest way.
- All changes to the common area or unit exterior require a Request for Change.
- Please fill out the Request for Change completely, and sign it. Requests for Change that are not signed by the unit owner will not be considered. NOTE: The Board is less likely to approve any request that is short on specific details, and may return it to the unit owner for clarification.
- Any Requests for Change that involve structural changes, repairs, or additions (e.g. decks, doors, and windows) require detailed drawings/explanations. Where needed, the project must also be submitted to the city for permits and inspections.
- There are 111 units in our Association. Your request is probably not the only one the Board is asked to review and approve at any given time.
This article is also being posted on the Get Help page for future reference.