Requests for Change Requirements and Approval Process

Here's an explanation of how Request for Change forms are processesed.

• All changes to the common area or unit exterior require a Request for Change.
• Please fill out the Request for Change completely, and sign it. Requests for Change that are not signed by the unit owner will not be considered. NOTE: The Board is less likely to approve any request that is short on specific details, and may return it to the unit owner for clarification.
• Any Requests for Change that involve structural changes, repairs, or additions (e.g. decks, doors, and windows) require detailed drawings/explanations. Where needed, the project must also be submitted to the city for permits and inspections.
• Please submit all Requests for Change to the management company at least one month before the project is to begin (two months is better); if an expedited vote is needed for special circumstances, please specify the reasons—in detail—to the property manager when making your request. Do so in writing.
• The property manager gathers all Requests for Change as they are received, and then adds them to the agenda for the next scheduled meeting.
• The Board meets monthly (except in May and December).
• The Board may elect at its discretion to review and vote on a Request for Change between meetings. The Board discourages this approach: by Ohio law, all email votes require unanimous Board approval; a motion to approve a Request for Change at a regular Board meeting can pass with a simple majority.
• There are 111 units in our Association. Your request is probably not the only one the Board is asked to review and approve at any given time. 
• Download your Request for Change